10.24.10+Planning+Mtg+(in+Tempe)

=Minneapolis NDEO Planning Meeting = October 24, 2010; 10 - 11:30 AM NDEO Conference in Tempe, AZ

**Attendees:** Helene Scheff, Lynn Monson, Pamela C, Julia Chacon, Donna Davenport, Diane Aldis, Jessi Kolodziej, Kista Tucker, Pam Paulson, Susan Knosp, A.T. Moffett, Dale Schmid, Eugene Joseph

Diane explained partnership of Perpich Center, Cowles Center & FAIR School. NDEO, Internional Guild of Musicians in Dance (IGOMID) and American Dance Therapy Assn (ADTA) are presenting concurrent conferences.

ADTA: Intensives on Thur; Fri-Sat sessions; Sun Morning Movement Choir Guild: Friday – Sunday NDEO: Intensives on Wed, Thur – Sun sessions.
 * Overall schedule: **

**Theme** is : Different Identities, Mutual Paths //11/1/10 update on title of conference:// Collaboration: Different Identities, Mutual Paths

Each organization will register own participants. Participants will be able to attend sessions in other organization’s conferences. Helene: Gloria, Susan or Tom K, and I plan schedules for our own organizations We'll coordinate a way for members in each organization to access the other schedules. Timing gets to be tricky; ADTA, for example, does 2-hours sessions. Also, we need to encourage members to use Radisson so we can get conference spaces in hotel.
 * How will registration work? **

__<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Intensives: __
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Things we often do or want to do: **
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Eric Franklin – 2 intensives; other session during conference
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Peggy Schwartz & Chuck Davis (Pearl Primus); could be global keynote presentation that connects all 3 orgs
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">City Tour with focus on arts
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">School Tour (2 – 4 arts schools)
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Jackie Smith-Autard: Bedford Interactive
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Dr. David Frego – Dalcroze
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Site Specific Work (possibly with Mary Lee Hardenburg as choreographer/director and Guild providing music

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">__Book Signing__ is an intensive project. We scaled it down a bit here by making it a virtual sale this year. Suggest we announce authors in advance so people can buy books in advance, bring it to NDEO to signing.

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Set up __Meet-the-Authors__ at different times throughout the conference. This would happen in community space in the two rotundas.

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Susan: __Musicians will bring CD’s__. Let’s get a table.

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Pam: Hope we can find space/time for __small informal gatherings.__

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Dale: Experienced dance educators, college students, etc. __mixed together in small groups to respond to specific topics.__

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">College Dept Heads available to talk with undergrads about Grad programs. <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Betsy: Most of students attending NDEO are grad students; some are undergrads already looking at grad schools or professionals returning to school.
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Graduate School Fair: **

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">**Banquet:** NDEO quit doing banquet meals due to high cost (typically $80 - $90.) We also need to do food minimums at Radisson hotel so get conference rooms. Suggest:
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Opening Reception
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Business Breakfast on Thursday
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Breakfast every day
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">3 PM Pick-me-up (beverages, cookies, chocolate, fruit suggestions)
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Closing Reception: Guild always does music, members play

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">ADTA does a banquet with a band. Perhaps NDEO & Guild members could opt in & pay separately. <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Susan: Guild always ends with a music jam session on Saturday night. Come dance with us!

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Helene explained how ADTA handles session registration: members must register for specific sessions in advance. Helene & Gloria talked and decided that ADTA will leave 4 spots in each session for NDEO/Guild members. Helene & Gloria will try to figure out how NDEO & Guild members could pre-register.
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Sessions: **

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Dale: I like the ability to shift sessions. Even though it’s a guess about size of rooms.

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Susan: We have two sessions where musicians trade off playing for class. One is ballet, one is modern. We really want NDEO members to come take class.

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">NDEO typically invites master class presenters, but didn’t do that here in Tempe because of space.

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Scheduling 1. 5 hour classes with 50 min, 30 min sessions a scheduling challenge; very difficult on NDEO's end to accommodate such variations in scheduling and room needs. “But participants love it!”

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Do a “How to do a Poster Presentation” session.

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Susan will NOT be available to do music for Master Artists, Passing on the Legacy as she has in the past. The Guild conference will have to be her priority.
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Reality: **

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Dale: Incorporate Tweets, blogs <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Jessi: Cowles has a social media specialist on staff. Nate would be happy to help us with that. <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Diane: We also have a wiki already up and running for NDEO Minnespolis; in fact, I just uploaded our notes from this meeting. It's public so anyone can see it. Just google "NDEO-2011" or search wikispaces for that title.
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;">Communication: **

<span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;"> Helene, Gloria & Susan plan to visit Minneapolis this fall or early winter for planning and hotel arrangements.
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 110%;"> Visit Minneapolis **