Hospitlalty

Hospitality & Hoopla
Laura Bohne, Co-Chair Ann Williams, Co-Chair Kathy Mohn Jenny Pennaz Nora Bichler Colleen Callahan Susie Sherman
 * Committee:**

 In coordination with NDEO Conference Organizer Helene Scheff & NDEO, the ** Hospitality & Hoopla Committee ** i s responsible for: > (added by Diane 9/16/11; I'm waiting to hear if nationals will send out Press Release or if they want us to do it. )
 * Organizing Twin Cities contact list for local media and print. The national organizations will create a joint press release and info kits that they will send us.
 * Pre-conference prep: secure inserts for folders with Meet Mpls help; anticipatory PR & buzz; goodies such as coupons and treats; advance info and discounts on performances; etc.
 * Onsite help: prep conference packets on Mon or Tues; VIP rides from/to airport; Conference Guides to get people from venue to venue & provide local recommendations ; breaking news PR and buzz during NDEO; local resource display (performances, segway rentals, local org & services info); onsite seated massage; etc.

//Check out this cartoon: "So this is where the magic happens." //


 * 10.15.11 Updates:**
 * Kathy Mohn working on PowerPoint of Mn cultural landmarks and dance companies. Need to figure out how to play it at NDEO conference through someone's laptop or if hotel can provide a monitor.
 * Send or drop off brochures, coupons, etc to Diane's office at Perpich.
 * NDEO says "No greeters" in hotel lobby. Rie or FAIR staff will be at FAIR School entry during conference to help participants.
 * Susan Simpson & Diane will load in on Monday Oct. 17; Laura will bring other materials including Cowles brochures
 * Ann Williams & Diane will set up MN Resources table on Tues 18th
 * Susie & Diane will pack up & load out on Sat 23rd**.**
 * Massage (chair & table) will be at Cowles (later moved to Radisson on Day 2 of conference - better visibility)


 * 8.11.11 Sub-Committee Meeting**

__Items for "Things To Do" Table__ (approx. 400 each) (this table will be set up by check-in at the Radisson)
 * Greenway - lake tours - Ann
 * The Minneapolis Queen excursion from Boom Island/Boat Tours along the Mississippi River - Ann
 * Walker Arts - Ann
 * Gutherie Theater -Ann
 * Orchestra Hall - Ann
 * Hennepin Theatre Trust - Ann
 * Mill City Museum -- segway tour - Kathy
 * Minneapolis Institute of Arts - Kathy //Newsflash: Sept. 16-- The MIA will send us 400 free passes to an exhibit during the time NDEO is in town as well as 400 free fliers / rack cards about the MIA.//
 * Children's Theatre - Kathy
 * Weisman Art Museum - Kathy
 * Barbara Barker Center for Dance - Kathy
 * Nicollet Mall -
 * Made in Minnesota shop - Laura
 * List of all Dance Performance Locations with performance schedule for the week - Laura

__Public Relations__
 * Metro Magazine
 * MSP Mag
 * MN Original
 * Star Tribune
 * City Pages
 * MN Artists
 * MN Pages
 * MPR
 * UMNDaily
 * Dance Community Newsletter (formally Southern Newsletter)
 * Vitamin
 * Local News - KSTP, Kare11, WCCO, Fox 9

__Map Locations__
 * Parking
 * Grocery Stores/Farmer's Market
 * Massage Locations
 * Vegetarian/Vegan Restaurants

__Modes of Transportation__
 * Light Rail
 * Buses
 * Radisson Shuttles
 * Nice Ride

__Information to Share with Attendees Prior to Conference__
 * Performances
 * Transportation from Airport
 * Weather Update

__**Questions**__
 * Does NDEO have a press release?
 * How many Conference Guides will they provide? How many do we need? Can we give them incentive by offering discounts?
 * Do we have any big banners for the street?
 * Where specifically will NDEO occupy in each of the four buildings (Radisson, Cowles, FAIR Downtown, IDS)?
 * Are there any local sponsors who may give us goodies to distribute? (either in the welcome packet or at check-in)


 * Prelim notes circa June 2011:**
 * Diane, Jessi and Laura met with Janet Kemen from Meet Minneapolis in June to request skyway maps, Mpls brochures, dining info, etc for conference folders. We connected with Helene and Gloria via conference at the same meeting.
 * We should also generate resource lists for: parking options, specific restaurants including vegan/veggie, grocery stores (Target, Lund's NE, farmers market on Thur AM, rental bikes, etc.
 * From Helene: " Last year in Tempe the committee found a local bakery that made the most delicious brownies that were individually wrapped and they donated them for the the registration packet. We gave them 1/2 table to display... Is there anything you can think of from your area that we could include in the packets?"
 * on-site massage? Some conferences have done this in the past
 * Diane helped set up discounted tix for Scottish Ballet (Northrop Dance) and La Cage Aux Follies" (Hennepin Theater Trust). NDEO members will use a code when ordering tix. Cowles will also offer discounts to Sewell Ballet.