12.08.10+Mpls+&+National+Org

Minneapolis Conference Committee (NDEO 2011) PLANNING MEETING December 8, 2010; 4:00 PM Minneapolis, MN

**Attendees:**
Diane Aldis, Gloria Farrow, Rie Gilsdorf, Manjunan Gnanaratnam, Mary Harding, Suzanne Knosp, Jessi Kolodziej, Pam Paulson, Mary Phelps, Helene Scheff, Susan Simpson

Goal: Start Thinking Globally
**Sharing of Events and Sessions:**
 * Look for time slots to have presentations that can include all 3 groups
 * Crossover of ADTA, NDEO and Guild presentations/seminars
 * Collaborations of local members ADTA, NDEO and Guild

Committees: Forming committees with heads who will be responsible for accomplishing tasks

 * Exhibitors/Vendors should have a committee
 * Hospitality Committee
 * Work with Meet Minneapolis - Visitors Bureau
 * Lori Kearney
 * Gather items for bag
 * Downtown Improvement- //Mary Phelps will check on this//
 * Publicity for local attractions
 * Things to do with Kids or Spouses
 * Need 700

Schedules:

 * Call for Proposals is already out on NDEO Online
 * ADTA will be online, not out yet
 * Musicians will be online, not out yet

Registration:

 * NDEO registration starst Tuesday night
 * Need people to work the registration table
 * Meeting rooms on 2nd and 3rd floor in hotel
 * Put the registration tables for all orgs in open area of 3rd floor

Getting Ads for Program Books:

 * Ads really help
 * Big, spiral bound book costs up to $12 apiece
 * No restriction on who can advertise; welcome people who just congratulate
 * If an advertiser wants to do both program books they can receive a discount
 * Get a list of who has advertised in other cities- //Gloria will provide this//
 * Should get business cards to Gloria & Helene
 * Free ones go to people hosting the next conference (Pittsburgh?)

Exhibitors/Vendors:

 * Joanna Friessen is the contact, but there should be a committee
 * All exhibits are together in one hall
 * Not sure how many exhibitors yet
 * Local Exhibitors
 * Guild will have a table selling music, scores, etc. for dance
 * Human Kinetics
 * Driving truck up- too expensive to ship
 * Can also have a virtual bookstore
 * Book signing was not as successful this year

Bus Tours (HS and City):

 * Students did introductions- very popular
 * HS tour for sure
 * Would there be interest in elementary programs?
 * Check with bus companies, could put in brochure with a deadline and then cancel if necessary
 * High school tours to see dance departments for Wednesday
 * City Bus Tours of Minneapolis- links to sites
 * City tour as well with culture, shopping, etc.
 * Or just let people know about existing ones- walking, segway, trolley, etc.
 * Guild won't be in town yet, but are welcome to come

Spaces/Events:
Ideally have a continuous authentic movement- space, room- Paul Sevett & Michael Gardos Reid
 * **Movement sessions, Movement classes, Master Classes:**
 * each need different spaces
 * Helene wants 2 master classes each day, Thursday - Saturday
 * Friday guild will coordinate a round robin session
 * Guild will also provide musicians for all the master classes
 * Site specific work- can the legacy piece be this?
 * David Frego- dancer- leading an experimental session on movement and healing Friday night- possibly an option for attendees
 * **Grants and Awards:**
 * Grant writers- Suzanne
 * Target- //Rie and Michael can contact Target//
 * MacArthur Foundation
 * **Poster Sessions:**
 * Where? Hotel or Cowles; Cowles ruled out
 * When?
 * **Thursday Night Opening:**
 * ADTA and NDEO
 * 2 performances
 * Possibly local ADTA, NDEO and Guild will perform
 * === **** Fair Downtown- Interdistrict Downtown School: **** ===
 * Music Room- piano- instruments available
 * Student original pieces at Fair- students do duets, trios, etc.
 * Wednesday night, will show collaboration- Wynne-Anne Rossi
 * Some sessions can happen at FAIR- Randon can be the tech trouble shooter
 * //Send Randon's info to Helene- Rie//
 * What rooms are adaptable for adults?
 * Piano- what other instruments?
 * //Map of skyway from hotel to Fair School- Rie//
 * In NY they had "apple greeters"
 * //DID info people- can we let them know where we'll be?- Mary P//
 * **Crystal Court:**
 * Thursday: Site-Specific Dance- Movement Choir- Marylee Hardenbergh
 * Marylee has already confirmed and will be late afternoon Thursday

Hotel:

 * Register early for your rooms- need an exact number from hotel for reservations and code to distinguish associations- Gloria and Helene will work with hotel and provide*****
 * Raddison@graybow.com
 * $150/room/day- include screen cart electrical cord and assistance
 * Mary will send exhibitor sheet- shipping instructions, etc.
 * $50/skid
 * Kinko's 24 hour- one block away
 * Office Depot
 * Hotel will provide light rail information from airport; driving instructions
 * Parking: $18/day- also there are many lots close for $7/day
 * Fitness Room- studio room for yoga, etc.
 * See floor plan; basically have the whole hotel, slightly different on different days
 * Internet free in sleeping rooms, common areas; not in meeting room per se

AV Equipment:

 * Travis Willhelmi- in house
 * We need a couple people to organize the borrowing of the AV from Perpich, Fair
 * Fair School has smart boards
 * Tech person from Fair School will be available at Fair
 * Pretty sure we can bring in AV equipment, pay a fee to have a troubleshooter there
 * ADTA will provide boom boxes and LCD's for their own

Food:

 * Food costs: Helene and Gloria will work with hotel
 * Friday: business breakfast- NDO and ADTA- same food
 * NDEO- reception Saturday
 * ADTA- banquet- dance
 * Guild- lunch Friday- Minnesota