6.16.11+Mpls+Local+Committee

Minneapolis Planning Team
June 16, 2011 2 - 4 PM Perpich Center for Arts Education

Attending:
Pam Paulson, Julie Kerr-Berry, Kathy Mohn, Diane Aldis, Susan Simpson, Rie Gilsdorf, Mary Harding, Laura Bohne, Jessi Kolodziej, Tom Kanthak //**Phone Connection:**// Marylee Hardenbergh
 * //Absent//**: Colleen Callahan, Jenny Pennaz, Ann Williams

Agenda:

 * 1) Introductions
 * 2) Peruse Preliminary Schedule
 * 3) Reports from Sub-committees & Discussions (Summaries below; see sidebar links for details and ongoing notes by sub-committees):

__School Tours and Student Showcase__ (Wed Oct 19): Tour begins with Little Falls High School (interactive video conference at Cowles). Next, bus to Southwest High School (Mpls), FAIR (Crystal), St. Paul Center for Performing Arts; end at Perpich Arts High School with tour & debriefing. Student performance will be 6:30 - 7:30 PM in Scandinavian Ballroom, Radisson Hotel. Criteria have been drafted (collaborative work; open to K-12; 3 - 5 minutes; up to 8 groups) but committee is updating the criteria.Yes, community groups such as Young Dance & studios can apply to participate. Sub-committee: Mary, Rie, Jessi, Colleen

__Site-Specific Performance__ (Fri Oct 21 at 12:10 in IDS Crystal Court): Prelim arrangements with IDS Crystal Court have been made including downtown publicity, big poster for Crystal Court in advance of performance. Group discussed the fact that other sessions are scheduled during this time, so not a plenary session as originally envisioned. There will be three levels of performers: Sub-committee: Marylee, Tom, Susan, Jenny, Kathy, (Diane)
 * Alpha - local dancers working with Marylee prior to NDEO
 * Beta - 40 dancers (20 ADTA, 20 NDEO) working with her at conference on Thursday 1:30 - 4:00. Beta group signed up via ADTA or NDEO conference registration forms.
 * Delta - semi spontaneous performances by audience/participants

__Local Awards__ (during Thur Oct 20 Joint Reception 6:30 PM): ADTA plans to honor Billie xxx. MN NDEO members will recognize Pam Paulson, 1 or 2 key legislators, and a local funder/supporter of dance. The awards will be in two rounds during the Joint Reception. See prelim schedule on Local Awards page. //6/20: Helene asked if MN Guild members recognize someone? She will check with Suzanne Knosp in the next day or so.// Sub-committee: Diane, Pam, Julie, Susan (Tom and/or other local Guild member?)

__Thur Opening Session__ by Chuck Davis & Peggy, Murray Schwartz (Thur Oct 20, 8:00 - 9:30 AM): We'd like to open the conference and invite Chuck et al "into the circle" using local performers. Suggestions included Voice of Culture, TU Dance, American Indian. Julie offered to help coordinate this. //6/20: Diane & Helene talked by phone, and Helene likes the idea of a call to meeting circle by locals, so we can start to work on this.// Note: NDEO plans to hire local musician (s) to play for Wed Intensive by Chuck as well as this session. Sub-Committee: Julie + ??

__Crossover between conferences?__ Although registrants in any conference can go to sessions by the other conferences, how will people know the schedules? Since ADTA members pre-register for specific sessions, and NDEO/Guild members don't pre-register, we wondered how this would work. We'd like to see a horizontal layout master schedule showing all the sessions. 6/20 phone: Helene reports that she & Gloria tried to do a concurrent schedule in the past, but the layout was difficult because each conference uses different times for sessions. All 3 conference schedules will be in the conference folders. Helene also considering other ideas such as poster enlargements of the session schedules for the lobby.

__Opportunities for local performances including musicians, videos into the conference?__ Ex: Friday Members Breakfast, Friday International Reception, Sat Afternoon Closing, Sat See you in LA. The 5:30 - 6:30 __Saturday Closing Ceremonies & Awards__ has featured Master Artists and Legagy Sharing performances in the past although that has not yet been determined for this event. Note that it will be held in Studio 5B at Cowles Center (so not a lot of space) then people will travel to Radisson for closing reception 7 - 8 PM. 6/20: Helene & Diane discussed showing DVD"s of student-created movies (FAIR Crystal students ) on monitor(s) at __See You Next Year in LA__ closing reception. This topic could use some further thinking & development; perhaps a sub-committee?

Updates:
__Hospitality:__ Diane & Jessi met with Janet Kemen (Meet Minneapolis) for a conference call with Helene (NDEO) and Gloria (ADTA) on June 9. Pre-conference materials such as discounts to Scottish Ballet, La Cage Aux Folies, etc. are being developed. We also began to list conference folder materials such as skyway map, restaurant guide, etc. and arrange for drop-offs of materials to hotel prior to conference. Ann Williams can send out "Save the Date" to local studios using her contact list. Sub-Committee: Jessi, Diane, Ann

Next Meeting:
Thursday August 11, 2011 FAIR School Downtown 12:30 - 3:30 PM (Sub-Committees meet 12:30 - 1:30; full group 1:30 - 3:30)

Questions for NDEO (Diane will send to Helene):

 * 1) Ideally, we'd love to see a master schedule showing all 3 conference sessions on the same document. Whether or not that's possible, can there be coding for collaborative sessions such as musicians playing for dance class?
 * 2) Work Scholarship: How is this set up? How do people apply?
 * 3) How do Guild & NDEO members sign up for Saturday banquet & dance (Start Time: 7:30 PM)?
 * 4) Corrections for Prelim Schedule:
 * List MHarding, RGilsdorf, JKolodziej (not DAldis) as presenters for Model Dance Program Tour & Student Sharing on Wednesday.
 * Change title to "Minnesota Schools Sharing" for 6:30 Wed. showcase since it may involve studio or community groups as well.
 * Change title to "Model Dance Programs in Minnesota Schools" since it features schools in 4 different cities.
 * Change Friday Site-Specific Performance site to "IDS Crystal Court" instead of Green Room; maybe a good idea to say "IDS Crystal Court Rehearsal Space" instead of Green Room for 11 - 12 rehearsal prior to performance.